Multiple Document Versions
Keep every document revision in one controlled history. Track versions, authors, dates, changes, approvals, and previous states without losing the original record.
ELECTRONIC DOCUMENT MANAGEMENT
Control Every Document From Version to Approval
Centralize documents, maintain complete version history, create custom approval workflows, collaborate with internal and external stakeholders, and keep every document action traceable.
AVNORIA eDMS
Document Operations
DOC-2026-01482
Project Technical Specification
Version
v3.0
Workflow
3 / 4
Status
In Review
WF-00418
Technical Document Approval
Workflow Progress75%
01
Centralized Documents
02
Multiple Versions
03
Custom Workflows
04
Complete Audit Trail
Centralized Documents
Multiple Versions
Custom Workflows
Complete Audit Trail
DOCUMENT CONTROL CENTER
One Controlled Environment for Every Document
Give teams one place to store documents, manage revisions, route approvals, collaborate with stakeholders, and maintain a reliable history of every change.
1,248
Managed Documents
84
Documents in Review
326
Document Versions
96%
Completed Workflows
Document Activity
Today
DOC-2026-01482 • v3.0
Project Technical Specification
DOC-2026-01476 • v5.2
Supplier Agreement
DOC-2026-01469 • v2.4
Site Inspection Report
CORE eDMS CAPABILITIES
More Than Document Storage
Avnoria eDMS manages the complete document lifecycle, from upload and versioning to custom workflows, approvals, collaboration, security, and retrieval.
Document Workflow Automation
Route documents automatically through review, approval, revision, publishing, and archival stages based on your business process.
Custom Workflow Builder
Build document workflows that match your organization with custom steps, roles, conditions, approvals, notifications, and escalation rules.
Structured Document Organization
Organize documents using folders, categories, metadata, tags, projects, departments, document types, and business relationships.
Stakeholder Routing
Move documents between employees, managers, contractors, clients, project owners, and other stakeholders while keeping responsibilities clear.
Security & Permissions
Protect documents with role-based access, controlled permissions, workflow restrictions, audit trails, and secure document operations.
Project & Task Linking
Connect documents directly to projects, tasks, departments, transactions, and other ERP records so users always have the right context.
Advanced Document Search
Find documents using metadata, tags, authors, projects, document types, workflow status, versions, and other searchable attributes.
Smart Notifications
Notify users when documents require review, approval, revision, action, or when workflow stages and document versions change.
VERSION CONTROL
Every Revision Has a History
Stop replacing important files with new copies. Keep multiple document versions together so teams can understand what changed, who changed it, and which version is currently approved.
- Create a new version without deleting previous revisions.
- Track authors, timestamps, changes, and approval status for each version.
- Keep approved and historical versions available for controlled reference.
- Maintain document continuity across review, revision, and approval cycles.
Document Version History
Example revision history for an active document.
v3.0
Updated technical requirements
Ahmed Hassan · Today
v2.1
Revised project specifications
Sarah Malik · Yesterday
v2.0
Initial approved specification
Project Team · 12 Sep 2026
Total Versions 12
Current Workflow
Technical Document Approval
01
Document Submitted
Completed
02
Technical Review
Completed
03
Management Approval
Current Stage
04
Approved & Published
Pending
Role Based
Assign actions to specific roles or users.
Conditions
Route documents according to business rules.
Notifications
Alert users when action is required.
CUSTOM WORKFLOW BUILDER
Design Document Workflows Around Your Business
Every organization handles documents differently. Build reusable workflows with the exact stages, people, conditions, approvals, notifications, and escalation rules your process requires.
- Create multi-step approval and review processes for different document types.
- Assign workflow stages to employees, roles, departments, or external stakeholders.
- Use conditions and business rules to determine the next workflow action.
- Trigger notifications and escalation actions when documents require attention.
DOCUMENT LIFECYCLE
From Upload to Controlled Archive
A structured document lifecycle keeps every file connected to its versions, workflow, approvals, stakeholders, and final business record.
01
Upload & Classify
Upload documents, assign metadata, document types, tags, projects, departments, and other business context.
02
Create Version
Maintain the document's version history as revisions are created without losing earlier versions.
03
Start Workflow
Send the document through a predefined or custom workflow based on its type, project, department, or business process.
04
Review & Collaborate
Allow assigned stakeholders to review documents, provide comments, request changes, and participate in controlled collaboration.
05
Approve & Publish
Complete required approvals and move the approved version into its appropriate published or operational state.
06
Archive & Retrieve
Maintain historical records and retrieve documents quickly using metadata, search, filters, and document relationships.
CONNECTED ERP DOCUMENTS
Documents Connected to the Rest of Your Business
eDMS becomes more valuable when documents remain connected to the ERP records and workflows they support.
Projects
Connect drawings, contracts, specifications, reports, approvals, and project deliverables directly to projects and tasks.
HR & Employee Records
Manage employee documents, policies, forms, contracts, certificates, and controlled HR records.
Finance & Accounting
Keep invoices, agreements, financial documents, supporting records, and approvals connected to financial processes.
Workflow Automation
Use Avnoria workflow automation to move documents between users, departments, approvals, and business processes.
READY FOR CONTROLLED DOCUMENT MANAGEMENT?
Turn Your Documents Into Structured Business Workflows
Give your teams one secure environment for document storage, version control, custom workflows, approvals, collaboration, and audit-ready records.